Project proposal response

How can AI help you build a response to a call for projects?

1960 € per session, excl. VAT

In short

NGOs, non-profits and partnership or project leads learn to build an application with the chosen AI assistant: extract eligibility criteria, required documents and deadlines, decide whether to proceed, link objectives, activities, indicators and budget, then check consistency. Deliverables: a compliance matrix, a reasoned application outline and a submission checklist.

Why this training?

The problem
Teams struggle to decipher complex requirements of calls for proposals and align their submissions accordingly.
What it costs today
Application files contain errors, missing documents, or inconsistent budgets, leading to funding rejections.
Why this skill
This skill is necessary to efficiently organize information, assess the relevance of an application, and build a structured, complete file with the chosen AI assistant.
What you gain
The participant and the company gain more reliable applications, greater autonomy in evaluating opportunities, and higher quality submitted files.

Objectives of this training

  • Extract eligibility criteria, required documents, and deadlines from a call for proposals using an AI assistant offering document analysis capabilities.
  • Decide whether to pursue or abandon an application based on rigorous analysis.
  • Connect objectives, activities, deliverables, indicators, and budget consistently.
  • Draft an application argument aligned with selection criteria.
  • Organize the internal review and preparation for file submission.
  • Identify potential inconsistencies within an application file.

Who is it for and what are the prerequisites?

Roles and tasks concerned

  • Partnership managers
  • Funding managers
  • Innovation managers
  • Project managers
  • NGO and association coordinators

Prior skills

  • AI Fundamentals and AI Prompting completed, or equivalent experience (a learning prerequisite, not a registration condition).
  • Knowledge of organizational objectives
  • Understanding of strategic priorities
  • Proficiency with a spreadsheet tool
  • Project idea to present
  • A paid subscription to an AI solution offering the features used, the organisation’s authorisation for third-party tools, and the actual accounts and access rights.

To prepare before the session

  • Access to a functional account for the chosen AI assistant.
  • A project idea to present during the session.
  • Basic knowledge of a spreadsheet program.

What you will work on

  1. Deconstruct the Call

    The participant is able to extract and verify key information from the call for proposals to build a compliance matrix.

  2. Decide to Proceed

    The participant knows how to confront a project with exclusionary criteria and estimate the effort required to draft a reasoned go/no-go note.

  3. Build Project Logic

    The participant can link project elements and draft application arguments with the chosen AI assistant, targeting selection criteria.

  4. Budget and Consistency

    The participant is capable of checking the concordance between budget and activities and identifying inconsistencies or omissions.

  5. Pre-submission Review

    The participant can organize the internal review of the file and finalize the submission checklist for a compliant submission.

What you take away

  • Document compliance matrix
  • Structured application framework
  • Submission checklist

Method and assessment

  • Fictional call for proposals and a project proposed by the group
  • Every argument linked to the criterion it serves
  • Budget checked in a spreadsheet

The file is assessed on completeness of the compliance matrix, justification of the go/no-go decision, alignment of arguments with criteria, budget-activity consistency verified in the spreadsheet and precision of the submission checklist.

Frequently asked questions

What concrete result does this course deliver?

The team has a method and tools to prepare complete, consistent applications aligned with the criteria. Deliverables: document compliance matrix, reasoned application outline, submission checklist.

Who is this course for and what are the prerequisites?

It is designed for: ngos and non-profit organisations, partnership and funding managers, innovation managers and project leads. Basic experience with an AI assistant and a spreadsheet, plus a project idea to present. The exercise call is fictional; a real public call may serve as a structural model.

What data and access need to be arranged?

The exercise call and project are fictional or public. Sensitive internal information is only used if authorised for use with the chosen AI assistant. Required tools and licences are checked before the session; no subscription is included in the price.

What practical exercise is completed?

Using a fictional call and a proposed project, participants extract eligibility criteria, documents and deadlines, decide whether to proceed, link objectives, activities, deliverables, indicators and budget, check consistency and uncovered points, and organise the pre-submission review.

What are the limits and who validates the results?

The workshop guarantees no funding and nothing is submitted during the session. The budget is checked in a spreadsheet; any doubt about interpreting the rules is confirmed with the funder.

Can the course be adapted to our line of work?

During scoping, the fictional call is modelled on the type of funding targeted: foundation, public programme, innovation award or partnership call.

How is the session organised and what does it cost?

Full day, private in-person session for up to 12 participants. The fee is €1,960 excluding VAT per session. Date and location are agreed during scoping; each session runs in a single language: French, Dutch or English.

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