Comparing supplier offers

How to compare offers and justify a choice with AI?

1250 € per session, excl. VAT

In short

This module is for procurement, operations, and logistics teams. It enables you to structure a need and extract relevant information from offers. You will learn to create an offer matrix with the help of the chosen AI assistant to document a choice. This will optimize strategic decision-making.

Why this training?

The problem
Teams encounter difficulties in structuring needs and effectively extracting relevant information from supplier offers.
What it costs today
This leads to imperfect offer comparisons, poorly justified purchasing decisions, and errors in solution selection.
Why this skill
This skill is necessary to systematize offer analysis and substantiate strategic decisions.
What you gain
Participants and the company gain reliability in justifying choices and autonomy in evaluating proposals.

Objectives of this training

  • Formalize needs, constraints, and criteria applicable to a purchasing situation.
  • Extract key information (prices, deadlines, conditions) from supplier offers using an authorized AI assistant with document analysis capabilities.
  • Standardize offers for a fair comparison of proposals.
  • Draft a well-reasoned choice memo, including scores and potential risks.

Who is it for and what are the prerequisites?

Roles and tasks concerned

  • Buyers who compare offers and supplier conditions
  • Operations managers who evaluate service proposals
  • Logistics professionals who analyze transport quotes
  • Project managers who select technical solutions

Prior skills

  • AI Fundamentals and AI Prompting completed, or equivalent experience (a learning prerequisite, not a registration condition).
  • Understanding of internal purchasing processes
  • Knowledge of the types of supplier offers encountered
  • Ability to formulate business needs
  • A paid subscription to an AI solution offering the features used, the organisation’s authorisation for third-party tools, and the actual accounts and access rights.

To prepare before the session

  • A computer per participant for the workshop.
  • Functional access to the selected tools for the session.
  • A business case to work on, using fictitious or anonymized data.

What you will work on

  1. Define the Framework

    This module allows for formalizing a precise need and establishing offer evaluation criteria.

  2. Extract Data

    This module allows for gathering relevant information from offers and retaining their original reference.

  3. Compare Proposals

    This module allows for bringing offers to a common scope for relevant analysis.

  4. Justify the Choice

    This module allows for drafting a choice memo, distinguishing scores, risks, and necessary human validations.

What you take away

  • A complete offer matrix with criteria, reservations, and supplier questions.
  • Practical support materials and templates completed during the session.
  • An action plan for applying the learned methods.

Method and assessment

  • Demonstrations with explanations using a concrete case
  • Guided exercises followed by application to your role
  • Peer review of results and source verification
  • An individual or team action plan

Assessment is formative: participants complete and review a practical case linked to the intended deliverable (An offer matrix with criteria, caveats and supplier questions). Criteria include meeting the brief, accuracy, checks performed and the ability to explain decisions. Each participant identifies an application to test in their own work.

Frequently asked questions

What will be the concrete outcome for my team after this training?

Your team will be able to produce structured offer comparison matrices. They will be able to justify purchasing decisions more factually, thereby reducing the risk of selection errors.

Who should participate in this session and what should they know beforehand?

Buyers, operations managers, and logistics professionals should participate. It is essential to have a good understanding of your organization's purchasing processes and the types of offers you handle.

What types of data or documents will be used and how will information be protected?

We will use fictitious or anonymized data for practical exercises. Participants can bring a business case to work on, ensuring that any confidential information is anonymized.

What type of practical exercise will be conducted during the session?

Participants will work on creating an offer matrix from a business case. They will use the chosen AI assistant to extract information and structure the comparison of proposals.

What are the limitations of the tool and who validates the analysis result?

The chosen AI assistant is an analysis assistance tool; it does not replace human expertise. The final validation of the choice always falls within your organization's internal decision-making processes.

How will this session adapt to our organization's specific business or cases?

The session is designed to be applied to concrete business cases provided by participants. The facilitator will guide the use of methods and tools, considering the specificities of your sector.

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