Comparing PDFs

How to analyze and compare PDFs point by point?

1250 € per session, excl. VAT

In short

This program is for professionals aiming to precisely compare PDF documents. Participants learn to use a business application to extract information, identify differences, and contradictions between documents. The deliverable includes a point-by-point comparative analysis and a discrepancies table, leading to informed decision-making based on verified documents.

Why this training?

The problem

A PDF summary produced too quickly can miss a clause, a table or an appendix that changes the decision.

What it costs today

Teams then compare documents that are not truly comparable and decide on an incomplete reading, unable to find the page that supports each statement.

Why this skill

Comparing documents is only useful when every fact stays linked to a passage that can be checked.

What you gain

Your teams produce a verified matrix and summary in which every item can be traced back to the source document.

Objectives of this training

• Verify the readability, presence of tables, and pagination of PDF documents.
• Accurately extract facts, dates, and obligations contained within PDFs using an authorised AI assistant offering the required features.
• Construct a criteria matrix for systematically comparing information.
• Report contradictions and missing information between documents.
• Control specific passages within PDFs for validation.
• Produce a note distinguishing confirmed facts from interpretations.

Who is it for and what are the prerequisites?

Roles and tasks concerned

• Buyers comparing quotes and supplier terms
• Administrative teams checking documents and files
• Project managers comparing reports, offers or contracts

Prior skills

• AI Fundamentals and AI Prompting completed, or equivalent experience (a learning prerequisite, not a registration condition).
• Able to open, save and share a digital document (PDF)
• Know the business context of the documents to compare and what matters for the decision
• No advanced prior knowledge of an authorised AI assistant is needed
• A paid subscription to an AI solution offering the features used, the organisation’s authorisation for third-party tools, and the actual accounts and access rights.

To prepare before the session

• Verify access to an authorised AI assistant offering the required features.
• Prepare a concrete business case with PDF documents for analysis.
• Ensure that the chosen PDF documents are genuinely comparable.

What you will work on

1. Prepare Documents

   The participant is able to ensure the quality of PDFs and the relevance of documents to be compared before analysis.

2. Extract Key Information

   The participant acquires the ability to request and identify relevant factual elements and their sources within documents.

3. Compare Extracted Data

   The participant develops the aptitude to structure a comparison and identify discrepancies or shortcomings between sources.

4. Verify and Synthesize

   The participant masters the method for validating information and creating an objective synthesis distinguishing facts from interpretations.

What you take away

• A sourced synthesis of extracted information.
• A verified comparison table of analyzed documents.
• Practical supports and templates completed during the session.

Method and assessment

• Demonstrations with explanations using a concrete case
• Guided exercises followed by application to your role
• Peer review of results and source verification
• An individual or team action plan

Assessment is formative: participants complete and review a practical case linked to the intended deliverable (A sourced summary and a checked comparison table). Criteria include meeting the brief, accuracy, checks performed and the ability to explain decisions. Each participant identifies an application to test in their own work.

Frequently asked questions

What is the concrete outcome for my team after this training?

Your team will be able to produce more reliable document analyses and rigorous comparison tables, identifying point-by-point differences, gaps, and contradictions. This reduces the risk of interpretation errors and improves the quality of decisions based on documents. The analysis process becomes more methodical and traceable.

Who should attend this session and what are the prerequisites for getting the most out of it?

This session is designed for employees who regularly process large volumes of documents. Participants should have an understanding of the business contexts of the documents being processed. No advanced skills with the application are required; learning occurs during the training.

What types of data or documents can we use, and how is confidentiality ensured?

You can use generic case studies or anonymized, non-sensitive internal documents for the exercises. It is imperative to use fictitious data or documents whose dissemination is authorized. The analysis application is used in a way that does not compromise the confidentiality of your information.

What type of practical exercise is carried out during the session and on what case?

Participants will work on a concrete case provided or on an anonymized business case they bring. The main exercise involves analyzing multiple PDF documents point by point, extracting specific information, and constructing a detailed comparison matrix. This validates the understanding and application of the methods.

What are the limitations of the application in this context, and who is responsible for the final validation of the result?

The application is an aid to analysis and comparison, not a substitute for human judgment. It can highlight inconsistencies, gaps, or contradictions but does not make decisions. The final validation of extracted information and produced comparisons remains the responsibility of the subject matter expert using the application.

How does the training adapt to the specificities of our business or the cases unique to our organization?

The training includes practical exercises that can be adapted to your own use cases with anonymized documents. The trainer adjusts examples and discussions to make them relevant to the participants' industry. This ensures better integration of acquired skills into your professional context.