Processes and procurement

How to use AI for process mapping and procurement?

  • ChatGPT
  • Claude
  • Microsoft Copilot

1960 € per session, excl. VAT

In short

This practical course is for professionals in operations, procurement, and logistics. It guides you in mapping a process, comparing supplier information, and preparing exception procedures with AI (ChatGPT, Claude, Copilot). You will produce a process map, a supplier comparison, and a controlled procedure, enhancing the efficiency of your activities.

Why this training?

The problem
Teams face difficulties in describing and analyzing their processes, effectively comparing supplier offers, and formalizing clear procedures.
What it costs today
This leads to re-entries, processing delays, operational errors, and fragile or inconsistent decision-making.
Why this skill
This skill is necessary now to quickly structure complex information, synthesize diverse data, and generate reliable documents for analysis and formalization tasks with tools like ChatGPT, Claude, or Microsoft Copilot.
What you gain
The participant develops a better understanding of processes, reliable supplier comparisons, and standardized procedures, thereby increasing work quality and autonomy.

Objectives of this training

  • Describe the steps, actors, data, and systems of a specific process
  • Extract relevant criteria from fictitious supplier documents
  • Build a comparison matrix with evidence and identified discrepancies
  • Transform business notes into a clear procedure and checklist
  • Test a procedure's clarity, exceptions, and escalation conditions
  • Choose a task to design a measurable pilot

Who is it for and what are the prerequisites?

Roles and tasks concerned

  • Operations managers
  • Procurement managers
  • Logistics specialists
  • Business process analysts
  • Quality managers

Prior skills

  • AI Fundamentals and AI Prompting completed, or equivalent experience (a learning prerequisite, not a registration condition).
  • Knowledge of operational processes
  • Understanding of supplier-related challenges
  • Ability to identify key data
  • Familiarity with drafting internal documents
  • A paid subscription to an AI solution offering the features used, the organisation’s authorisation for third-party tools, and the actual accounts and access rights.

To prepare before the session

  • A computer per participant for tool access.
  • Functional access to designated AI tools (ChatGPT, Claude, Copilot).
  • A business case to work on, using fictitious or anonymized data.

What you will work on

  1. Process Mapping

    This module allows obtaining a structured description of steps, actors, data, and systems, and identifying weaknesses.

  2. Comparing without Hiding Gaps

    This module allows building a supplier comparison matrix with evidence and missing information.

  3. Writing Useful Procedures

    This module allows transforming business notes into clear procedures and testing their robustness against exceptions.

  4. Designing a Measurable Pilot

    This module allows defining a plan to measure the impact of AI on a specific task and its continuous improvement.

What you take away

  • A structured and analyzed process map
  • A supplier comparison with detailed matrix
  • A tested and controlled business procedure
  • An action plan for an artificial intelligence pilot
  • Practical support materials and completed templates

Method and assessment

  • Demonstrations with explanations using a concrete case
  • Guided exercises followed by application to your role
  • Peer review of results and source verification
  • An individual or team action plan

Assessment is formative: participants complete and review a practical case linked to the intended deliverable (A process map, a supplier comparison and a reviewed procedure). Criteria include meeting the brief, accuracy, checks performed and the ability to explain decisions. Each participant identifies an application to test in their own work.

Frequently asked questions

What is the concrete outcome of this training for our team?

Your team will be better able to analyze and document processes, compare supplier offers in a structured way, and create clear procedures. This improves consistency and reduces operational errors.

Who should participate in this training and what prior knowledge is needed?

Operations managers, procurement managers, logistics specialists, and process analysts are good candidates. Knowledge of operational processes and an ability to identify key data are useful before starting the session.

What types of data or documents will be used during the training and how are they protected?

We will use fictitious or anonymized data, as well as simulated offers and technical sheets. All information is handled securely and remains within the scope of the training.

What kind of practical exercise will be conducted during the session?

Participants will work on a concrete business case provided by the company. They will map a process, compare supplier offers, and draft a procedure using tools such as ChatGPT, Claude, or Microsoft Copilot.

What are the limitations of artificial intelligence tools in this context, and who validates the result?

Artificial intelligence tools are assistants that require human oversight. The participant is responsible for the final validation of the results and their suitability for business objectives.

How can the training be adapted to the specificities of our business and our use cases?

The training is designed to adapt to a business case provided by your organization. We work with your specific processes and documents so that the learnings are directly applicable.

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